Part of the VolkerWessels UK Group, VolkerStevin is an industry-leading civil engineering business, providing complex and innovative engineering solutions across a wide range of sectors including maritime, flood risk management, defence, energy, water and regeneration. Collaborating with, and drawing on the specialist skills of the group’s business units we deliver a truly integrated, multidisciplinary service.
VolkerStevin are recruiting for a Site Administrator for our long term projects in Plymouth. This position will require security clearance. UK National is essential
As the Site Administrator you will provide an effective administration function for both the site and the overall project, ensuring control of all agreed admin and documentation in a manner consistent with VolkerStevin and project processes and procedures.
To provide administrative support to the Head of Office Manager.
Key accountabilities:
To provide a complete administration function for the project
Purchase Card: Assisting the Office Managers where required on managing purchase cards. Working alongside the Head of Office Management to support monthly spend reports requirements.
Click Travel: Booking travel & hotels for the site team and running weekly reports to ensure all costs are captured and reconciled and signed off
Reports: Running and reviewing daily/weekly/monthly reports
Procure to Pay: Supporting the office management team with:
- Querying invoices with Suppliers and ensuring the query details are on 4PS and on the correct query code.
- Managing / monitoring disputed invoices in a timely manner
- 3-way matching invoices in 4PS
- Chasing credit notes
- Entering good receipts notes
- Entering operated and labour timesheets
Plant Reports: Managing the Live Hire Reports and weekly reviews on issues
Plant: Learning the plant system and support queries with the hire desk and office management team
Asset Register: Site purchased asset log
General Support: Support give to the Head of Office Management on any tasks needed to support the office management team on a day-to-day basis
About you
- Site/Construction Company experience (not essential)
- Excellent communication skills including written English and ability to compile own letters.
- Excellent IT skills including; Word, Excel, Powerpoint, Access, E-Mail and Internet
- Excellent telephone manner
- Ability to use initiative
- Discretion and confidentiality
- Time management skills
- Experience in the Procure to Pay Process
If your past experience doesn’t match perfectly with every requirement of the job description, we still encourage you to apply. You may be just the right candidate for us.
Why work with us?
VolkerStevin is under the umbrella of VolkerWessels UK which is a multidisciplinary contractor that delivers innovative engineering solutions across the civil engineering and construction sectors including rail, highways, airport, marine, energy, water, and environmental infrastructure.
By utilising the specialist skills of each business unit within VolkerWessels UK, VolkerStevin are able to ensure our staff provide unrivalled resources and expertise to our clients.
We offer competitive rewards and benefits, recognising the value we place on our employees.
We offer a range of benefits, including:
- Competitive salary
- Competitive annual leave and an additional day off on your birthday
- Option to buy additional annual leave
- Private medical care
- Pension
- Life Assurance
- Cycle to Work scheme
- Shopping and restaurants vouchers, rewards, and discounts
- Training and development opportunities-comprehensive skills-based training
- Family friendly polices including enhanced maternity benefits
- Employee Assistance programme
- Mental health, physical health, and financial support
- 24/7 Virtual GP service
Fairness, inclusion and respect
We believe in pushing boundaries in the pursuit of fairness, inclusion and respect. So, our teams can be comfortable that, whatever their background, VolkerWessels UK is a place where they can be themselves and thrive.
If you need support with your application, please contact us at careers@volkerwessels.co.uk
Additional information
Note for Recruitment Agencies:
Our preference is to hire directly, and we will reach out to our Preferred Supplier List (PSL) agencies if this particular role qualifies for release.
We kindly request that you refrain from sending speculative CVs. In the event of speculative CV submissions, no fees will be applicable, and we kindly ask that all inquiries to be directed to careers@volkerwessels.co.uk
VolkerWessels UK is committed to maintaining healthy, safe and productive working conditions for its entire staff and therefore a drugs & alcohol screening is mandatory for all.
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